The average employee spends more than three hours each day checking his or her email. When added up, this equates to nearly two full workdays spent controlling your inbox. Luckily, there are several things you can do to better manage this communication system and increase your productivity throughout the day.
Don’t Let Emails Sit
When you receive an email, check it right away. Send a response immediately. If you do not have a response, move the email to a folder filled with high-priority messages and let the sender know you received the email and will come back to it.
Dedicate Time Throughout the Day
When you check emails as they come in, you will find it is difficult to accomplish any task or project. Rather, set aside two to three blocks of time throughout your day and focus exclusively on checking emails. The rest of the day, close down your email and turn off all notifications so they don’t become a distraction.
Get Rid of the Junk
Don’t flood your email with spam. It is easy to receive dozens of promotional emails every single day, which will significantly crowd your inbox. Take the time to subscribe to all unwanted promotional content. If you do not want to unsubscribe from certain companies, senders, etc., manage your settings so you are not receiving these emails every single day.
Don’t Be Afraid to Delete
It isn’t uncommon for many individuals to save every email they receive “just in case.” In most situations, this is unnecessary. Don’t be afraid to delete certain emails that don’t pertain to you, that are filled with promotional content, and that you know you won’t need at a later date. If you want to clear out your inbox even faster, consider skimming through all unread emails when first opening the application and deleting all unnecessary messages right away.
If you want to make your email experience a little better, contact OnePointSync today. No matter if you receive just a few emails a day or hundreds, we can help find an email service for your company.